DCSPQ Meeting Notes - 10/28/03

See the notes below from the meeting held on the date mentioned above.

• Donna Turner: Account Executive for Perceptions Premium Products, Inc. - Advertising-printing & embroidery.
• Malisa Turner: Works in Finance Dept. for Saint Jude and Publicity Directory (organizes fund raisers for organizations such as Ronald McDonald house e.g. toy runs & scavenger hunts).

Discussion on how to handle the money - the following was decided and voted on:

• 20% of all proceeds will be retained for overhead and expenses and held in a bank account.
• Malisa will be responsible for finance set up which includes a Tax ID# and opening a checking account.
• Check signature authorization will include the signatures of Malisa, Celia and Linda Feathers. Two of the three signatures must be on each check written from the account.
• Jeri had $90 excess from the money donated for printing supplies for the 2000 brochures. That $ will be deposited and retained in the bank for overhead and expenses.
• Once the checking account is set up the $ will be deposited and a check will be written to the Desoto Sunrise Homes.

WHAT WENT WELL

• Everyone had a fantastic time - Especially Queen Elizabeth & TammyRo
• We had our butts & boobs rubbed - a lot
• Robin had a great time - even after it ended :)
• There were impressive Prizes donated
• Experienced people were helpful in guiding the inexperienced in running the Poker Run.

SUGGESTIONS OF WHAT WE CAN DO DIFFERENTLY

• More advanced organizing and planning
• Planning committees should be established for each event
• More communication
• Surplus donated items should be housed for the next fundraiser
• Malisa will prepare written Poker Run procedures and share with all participants

OTHER SUGGESTIONS

Malisa suggested a thank you note/letter of appreciation would be nice for those who donated prizes. Malisa and Jeri will work together on this and let us know next week.